This policy explains how the Freeride Transfer Club processes personal data of people who use freeridetransfer.com, sign up for camps or the newsletter, or contact us.
1. Data controller
The controller is the Freeride Trans World Club Foundation, based in Szczyrk, Poland, which runs Freeride Transfer – Sports Club (NIP 9372775216, REGON 542998697). Contact for data protection matters: info@freeridetransfer.com.
2. What data we collect and why
- Newsletter – your email address, to send news about camps and club events (legal basis: your consent, Art. 6(1)(a) GDPR).
- Camp sign-ups and club membership – name, phone, email and other details you provide, to organise the camp and handle membership (Art. 6(1)(b) GDPR).
- Contact – data from emails, phone calls and WhatsApp, to answer your questions (legitimate interest, Art. 6(1)(f) GDPR).
- Accounting – data required for bookkeeping and tax obligations (legal obligation, Art. 6(1)(c) GDPR).
- Website statistics – data from cookies and Google Analytics, to understand how the site is used (consent or legitimate interest).
3. Who receives the data
Data may be shared with providers who help us run the club: website hosting, form provider (Tally), email provider, Google (Analytics), Meta (Facebook, Instagram, WhatsApp), our accountants and local camp partners (guides, hotels, transport) – only as far as needed to organise a given camp.
4. Transfers outside the EEA
Some providers (e.g. Google, Meta) may process data outside the European Economic Area. Such transfers rely on the European Commission’s standard contractual clauses or an adequacy decision (EU-US Data Privacy Framework).
5. How long we keep data
- Newsletter – until you withdraw consent.
- Sign-ups and membership – for the duration of the camp or membership, then until limitation periods expire.
- Accounting records – for the period required by tax law.
- Correspondence – up to 3 years after the contact ends.
6. Your rights
You have the right to access, rectify, erase, restrict and port your data, and to object to processing. You can withdraw consent at any time, for example via the link in the newsletter or by emailing info@freeridetransfer.com. You may also lodge a complaint with the Polish data protection authority (Prezes UODO).
7. Cookies
The site uses cookies that are necessary for it to work and analytics cookies. You can change cookie settings in your browser.
8. Changes
We may update this policy. The current version is always available on this page. Last updated: 29 October 2026.